document management

Documents Features

The world is evolving towards a digital future. To sustain organisations need to embrace digitilisation. Document management software opens up new digital horizons and also increases productivity and reduce costs for your business.

Simply put, a document management system is an automated software solution for storing, organizing, securing, capturing, digitizing, tagging documents. The system enables easy and secure access from any location, manage , track and share documents. And in the whole process reduce the use of paper.

For a legal practice a document management solution becomes even more necessary since the profession requires to deal with mountains of paper, exchange information constantly and collaborate with multiple people throughout a typical work day.

myKase Document Management Solution is much more than just a Cloud storage. It creates a central location to capture and store your organization's document-centric information. This enables locating current versions of documents much easier. This allows the users to focus on their roles rather than searching and hunting paper or digital files spread across repositories and silos. Documents can be associated with specific matters, and access can be limited to certain users. Documents marked confidential can only be accessed by those authorised.

The feature of Search on document name and in full text, enables quick retrieval saving time and bringing peace of mind. It is easy to create folders and sub folders, and also move files and folders as required.

Sharing documents with external counsel and consultants is also made easy.

With the digital revolution, electronic conversion of information has become an indispensable business practice. However, improper handling of documents can lead to loss of important information which can be critical to customers and thus the business.

Challenges Solutions
Widely dispersed, inaccessible information Centralized Document Storage
Collaboration Multi user access, Document check-in/check-out
Version control Document versioning & sharing
Secure Access Share files securely
Mobile Access Access on the go anytime anywhere
Access Rights Document specific access and mark confidentiality
Searching through the files Search on Title and Text within files

Benefits

A document management system like myKase offers a unified platform which is easy-to-use and navigate. myKase offers a central repository to store, organize, and retrieve all working and archival documents safely and securely ensuring accountability:

  • A centralized document storage system, eliminating the need to source information from various sources.
  • A multi-user access for document check-in and check-outs which promotes easy collaboration.
  • Document versioning and sharing.
  • Rights management option to provide document specific access and share confidential information securely.
  • A convenient search through the titles and files option for quick document location.
  • Share and move folders and files
  • Audit Trail
  • Knowledge Management

An effective legal document management system can help organize all of your files and data in one place, keep track of your important and priority documents, speed up your workflow, improve accuracy and provide round the clock multi-user access to documents, from anywhere.